To change the number of versions kept for OneDrive files, follow these instructions.



Succinct Instructions

microsoft365.com > Menu > OneDrive > Settings > OneDrive settings > More Settings > Return to the old Site settings page > Site libraries and lists > Customize "Documents" > Versioning settings > Enter a number in the box for "Keep the following number of major versions:" > OK


Detailed Instructions

  1. In a web browser, go to microsoft365.com (make sure you are signed in with your Concordia account)

  2. Expand the Menu in the top left of the screen, and click OneDrive



  3. Expand the Settings menu by clicking on the gear in the top right, then click OneDrive settings



  4. Click More Settings in the left menu, then click Return to the old Site settings page under the heading "Can't find what your are looking for?"

      

  5. Click Site libraries and lists under the heading "Site Administration"



  6. Click Customize "Documents"



  7. Click Versioning settings under the heading "General Settings"



  8. Find the section "Create a version each time you edit a file in this document library?"



  9. Enter the desired number in the box under "Keep the following number of major versions:" and click the OK button to save the change(s)


All files in your OneDrive will maintain a number of versions equal to the number you entered in step 9. The oldest version(s) get deleted when this number is exceeded.

Some things to note:

  • A new version of a file is made approximately each time a change is saved and synced to the OneDrive

  • Each version is an full copy of the file. Therefore, a single 1GB file with 100 versions will take up 100GB of your OneDrive storage limit

  • There is very little, if any, difference between major and minor versions when it comes to files stored and shared in OneDrive. Just keep it set to "create major versions"